1. Who we are
Ultimate Pomodoro is a productivity and wellbeing-support timer designed to help people structure screen-heavy workdays around focus, hydration, movement and learning.
For the purposes of this Privacy Policy, “Ultimate Pomodoro”, “we”, “us” and “our” refers to [insert legal entity or trading name]. Our contact email is hello@ultimatepomodorotimer.com.
If you are using Ultimate Pomodoro through an employer, your employer may also be responsible for certain decisions about your access, account setup or company licence.
2. Personal data we may collect
The data we collect depends on how you use the website, timer and contact forms. We aim to collect only what is needed for the purpose described.
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Contact details:
name, email address, phone number, company name and enquiry details when you contact us.
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Company enquiry details:
estimated user numbers, licence interest, demo requests, pilot requirements and rollout notes.
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Account details:
login details, company access details, subscription status and user role if accounts are introduced later.
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Technical data:
browser type, device information, IP address, pages visited, approximate location and usage data where analytics or hosting tools collect this.
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Timer preferences:
saved settings such as focus duration, water reminders, movement prompts or Learn Sprint preferences if saved settings are introduced.
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Payment and subscription data:
billing status, plan type and payment reference if paid subscriptions are introduced. We do not intend to store full card details ourselves.
3. How we use personal data
We may use personal data for the following purposes:
| Purpose |
Examples |
Possible lawful basis |
| Responding to enquiries |
Replying to contact forms, demo requests or company licence questions. |
Legitimate interests, consent, or steps before entering a contract. |
| Providing the timer or account access |
Allowing users to access the timer, saved settings or company user accounts. |
Contract, legitimate interests. |
| Managing company licences |
Setting up staff access, licence seats, pilots and company account administration. |
Contract, legitimate interests. |
| Improving the website and app |
Understanding usage, fixing issues, improving layout and monitoring performance. |
Legitimate interests, consent where required for cookies or analytics. |
| Billing and subscriptions |
Managing paid plans, invoices, renewals and subscription status. |
Contract, legal obligation, legitimate interests. |
| Legal and security purposes |
Preventing misuse, protecting the website, keeping records and complying with legal duties. |
Legal obligation, legitimate interests. |
We will update this section if our services, subscription model, account system or company licence setup changes.
4. Cookies and analytics
Our website or app may use cookies and similar technologies. Cookies can help websites work properly, remember preferences, understand how people use pages, and support analytics.
Where required, we will ask for consent before using non-essential cookies such as analytics, advertising or tracking cookies. Essential cookies may be used where they are needed for the website or app to work.
More information will be provided in our Cookie Policy once the final analytics, tracking and website tools are confirmed.
5. Who we may share personal data with
We may share personal data with trusted service providers where needed to run the website, app, enquiries, subscriptions and company licence processes.
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Website hosting and app hosting providers.
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Form handling, email and CRM providers.
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Payment and subscription providers if paid plans are introduced.
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Authentication or account management providers if user logins are introduced.
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Analytics and performance tools, where used lawfully.
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Professional advisers, regulators or authorities where required by law.
We do not sell personal data. We will only share personal data where we have a lawful reason to do so.
6. International transfers
Some service providers may process data outside the United Kingdom. Where this happens, we will take steps designed to protect personal data in line with applicable data protection law.
This may include using providers based in countries with appropriate safeguards, approved transfer mechanisms, or other lawful transfer arrangements.
7. How long we keep personal data
We will keep personal data only for as long as needed for the purpose it was collected, unless a longer period is required for legal, accounting, security or dispute purposes.
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General enquiries:
normally kept for as long as needed to respond and manage follow-up.
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Company licence discussions:
may be kept for longer where there is an ongoing business relationship or sales process.
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Account and subscription records:
kept while the account is active and for a reasonable period afterwards.
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Legal and billing records:
kept where needed to comply with legal, tax or accounting duties.
These periods should be reviewed once the account, subscription and company licence systems are finalised.
8. Your rights
Depending on the circumstances, you may have rights under data protection law. These may include the right to:
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Ask for access to your personal data.
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Ask us to correct inaccurate or incomplete data.
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Ask us to delete personal data in certain circumstances.
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Ask us to restrict how we use your data.
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Object to certain uses of your data.
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Ask for data portability in certain circumstances.
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Withdraw consent where we rely on consent.
These rights are not absolute and may depend on the lawful basis for processing. To make a request, email hello@ultimatepomodorotimer.com.
9. Company users
If your access is provided through your employer or organisation, your employer may provide your name, email address and role so that we can create or manage access.
Company administrators may be able to manage licences, add or remove users, and see account administration information. We will clarify the exact company dashboard and reporting features before launching company accounts.
We do not intend for Ultimate Pomodoro to be used as an employee surveillance tool. Any company reporting features should be designed carefully and explained clearly to staff before use.
10. Security
We will take reasonable technical and organisational steps to protect personal data. This may include access controls, secure hosting, password protection, encrypted connections and using reputable service providers.
No website or online service can guarantee complete security, but we will aim to use appropriate safeguards as the platform develops.
11. Children
Ultimate Pomodoro is intended for adults and business users. It is not aimed at children, and we do not knowingly collect personal data from children.
12. Automated decision-making
We do not currently make decisions based solely on automated processing that have legal or similarly significant effects on users.
13. Changes to this Privacy Policy
We may update this Privacy Policy as Ultimate Pomodoro develops, especially if we introduce user accounts, subscriptions, company dashboards, analytics, payment tools or bespoke company setup features.
The latest version will be posted on this page with an updated date.
14. Contact and complaints
For privacy questions or data rights requests, email hello@ultimatepomodorotimer.com.
You also have the right to raise a concern with the UK Information Commissioner’s Office if you are unhappy with how your personal data is handled.
Drafting note: replace bracketed placeholders, confirm the legal entity, and update this policy once the final form handler, analytics, account login, payment provider and company dashboard setup are known.
